Thursday, June 20, 2024

How To Plan A Tenting Journey With Mates: 10 Ideas & Information

You may get pleasure from an unforgettable journey along with your closest companions when you recognize easy methods to plan a tenting journey with mates. We’re sharing secrets and techniques on easy methods to craft the last word outside expertise.

How to plan a camping trip with friends by CampingForFoodies features a group of people sitting in a circle around a campfire at dusk. A tree-lined lake is in the background under a partially cloudy sky with the sun setting in the distance.

Variations For Group Tenting

Despite the fact that chances are you’ll be a seasoned camper who is aware of easy methods to plan a profitable tenting journey for your self, once you’re tenting with a bunch of mates, it turns into a collaborative endeavor.

The important thing variations in journey planning need to do with particular person preferences (particularly associated to actions and meals), shared duties, assigning duties and the complexity of coordination and communication.

After we camp with mates, we designate an individual who will lead the communication effort, however all group members take part within the planning and decision-making course of. This complete information will stroll you thru the elemental steps for planning the right journey.

10 Important Planning Concerns

Let’s dive into the most effective practices that’ll guarantee your group is pleased, the journey is enjoyable and also you create optimistic reminiscences along with your buddies. Listed below are the ten most essential elements when planning a camp journey with mates.

  1. Group Members
  2. Dates
  3. Vacation spot
  4. Gear
  5. Meals
  6. Actions
  7. Security
  8. Climate
  9. Logistics
  10. Bills

Group Members

It’s essential to determine the visitor listing earlier than planning your journey.

  • The bigger the group, the tougher it’s to coordinate schedules, preferences and expectations.
  • The dimensions of your group might impression the place you possibly can camp and which tenting websites can be found. Many group websites have limitations on the variety of folks and automobiles allowed at every web site. Restricted parking is a typical problem for tenting teams, so, car-pooling could also be required.
  • Do any group members have bodily limitations that want consideration? Many campgrounds have group campsites that accommodate folks with disabilities however websites guide shortly so superior planning and reservations are required.


It’s arduous sufficient to get three mates collectively on the similar time for a lunch date. Attempting to get those self same mates collectively for a 3-day weekend tenting journey may be subsequent to inconceivable.

  • The longer the journey’s length, the tougher it is going to be to arrange.
  • The extra common the campsite, the harder it’s to order.
  • The worst state of affairs is a big group in a preferred campground in the course of the busiest season of the 12 months. You might want to order a web site a 12 months prematurely to get the dates you need.

Vacation spot

In case your group is seeking to expertise a particular vacation spot, your planning might be a lot totally different than if they only wish to hand around in the closest forest.

  • Determine what providers your group will want.
  • Will folks be in absolutely self-contained RVs or will they be in tents and require showers, restrooms, water, rubbish, picnic tables and so forth.?

Varieties of campgrounds

  • Non-public campgrounds and RV parks may be the best to order however the websites are typically smaller and far more costly than publicly-owned campgrounds. Many of those places have rental cabins for individuals who usually don’t camp however wish to be a part of their family and friends members on an occasional journey.
  • Dispersed tenting in nationwide forests is usually a nice possibility for group tenting for those who don’t want a variety of providers. The campsites are sometimes spacious and the close-to-nature experiences are superb.
  • For slightly extra construction and providers, contemplate tenting in one of many nationwide parks. You’ll expertise spectacular pure magnificence and campsites which have easy accessibility to facilities.
  • State parks are a terrific possibility when nationwide parks are absolutely booked. Sometimes, they don’t seem to be as fairly because the nationwide parks however often have numerous enjoyable actions like mountaineering, fishing, bicycling and water sports activities. A well-liked state park may be as tough to guide as nationwide parks in the course of the excessive season.


It’s a good suggestion to start out with a complete camp journey planning guidelines. Be certain everyone seems to be accountable to deliver their very own gear. However, there isn’t a want for each individual to deliver gadgets that may be shared in the course of the journey.

  • Determine “group gear” that features gadgets on the packing listing that may be shared. Decide what number of first help kits, camp stoves, espresso pots and so forth. you want for the whole group. Then, assign these gadgets to particular folks, be clear about who’s bringing what.
    • For instance, for those who solely want one camp range, why deliver 4 of them?
  • Relying on the form of journey you might be planning, chances are you’ll have to deliver additional gadgets that you just wouldn’t need to deliver for those who had been staying in an upscale campground with top-notch service.
    • For instance, for those who’re camped in a distant space crucial merchandise in your listing could be bathroom paper. In case you’re planning that sort of journey, you really need your skilled tenting mates to take the lead making these assignments.


Two of probably the most tough issues about group meals are private preferences and dietary restrictions. Tenting menu planning may be dealt with a couple of alternative ways:

  • Every camper is answerable for their very own meals.
  • Every camper is assigned to be answerable for a meal for the whole group.
  • Meals are potluck-style and each individual is assigned with a “class” for every meal.
  • One individual is answerable for all the things together with planning, purchasing, transporting, cooking and serving the meals. The grocery prices are cut up equally between all the group members.

You wish to preserve everybody wholesome and keep away from meals poisoning from improper meals dealing with. Get tenting meals security ideas that may assist you to correctly deal with, retailer and prepare dinner your meals.

When planning meals, along with the mains, sides and drinks, don’t neglect in regards to the:

  • Condiments for every meal.
  • Carry sufficient cooking provides and serving utensils for every meal.
  • Plan for trash and clean-up after the meal is over.

For very massive teams

If the group is absolutely massive, I like to recommend making a “meal staff” that’s accountable with all-things meals. A staff chief ought to be designated and assignments ought to be distributed. Chilly meals space for storing is without doubt one of the largest challenges when feeding massive teams of individuals.


Have a calendar of occasions and let every individual determine what actions they wish to take part in and which they wish to keep away from.

  • This can be very essential to know what actions require superior reservations, paying charges and tools rental.
    • For instance, most of the iconic mountaineering trails in nationwide parks require a allow as a result of the crowds are getting so massive, the paths can’t deal with all the individuals who wish to hike them. The permits are often given out by means of a lottery system. A small price is usually charged for campers to be entered for the lottery.
  • Plan group actions on the campsite. Take a look at these campfire video games for giant teams for some concepts. Additionally, it’s a good suggestion to have actions deliberate that may entertain the group throughout dangerous climate, board and card video games are at all times successful.
  • Teams can get loud with out realizing it. Ask your group members to pay attention to their noise ranges and respect your neighbors. Share with them the campground guidelines in addition to the quiet hours.


Activity one individual with overseeing the journey’s security and ensuring there may be no less than one complete first help package accessible all through the journey. Determine the closest medical services in case of an emergency. Have a listing of any medical circumstances, medicines and emergency protocols for the group.

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The group ought to be saved knowledgeable of climate forecasts and the standing of the campground.

  • Your group ought to concentrate on the circumstances on the vacation spot in addition to the route of journey.
  • Create backup plans and have a technique to talk info to the group.
    • One of the best ways to broadcast an emergency message is by sending a bunch textual content. So, accumulate everybody’s cellular phone quantity firstly of the planning course of and ship a check message about your upcoming journey. Then, you’ll be able to ship a time-sensitive message if it turns into needed.
    • For instance, we had been tenting close to Mammoth Lakes, California after a spring of heavy rain and snow soften. Many campgrounds and roads had been closed resulting from flooding and washed-out roads. In that scenario we loved a terrific journey despite the less-than-optimal climate circumstances as a result of we remained versatile, saved a watch on the altering circumstances and maintained communication with one another.


Have clearly recognized plans for transportation, departure occasions and assembly factors, particularly if folks might be ride-sharing. Agree on cost-sharing expectations earlier than the journey.


Amassing cash may be uncomfortable. It’s essential that the group decides how bills might be shared and the way cash might be collected. I don’t suggest post-trip funds, particularly with massive teams. Worse but, you don’t need a single particular person to bear the whole value simply to keep away from the prickly scenario of amassing cash after the journey.

Planning Communications

The bigger the group dimension, the tougher it’s to speak. Gathering in individual is a good way to start out the planning course of however digital conferences work simply as properly. Instruments like Zoom and Google Meet are nice for internet hosting a bunch chat when group members are in several places and may’t bodily meet collectively.

Ask somebody to volunteer because the official note-taker throughout conferences. I like to recommend having a central on-line planning hub the place info/paperwork can simply be shared and saved. Use no matter device works for you, Google Docs in a shared Google Drive is my favourite.

Have A Clear-Up Crew

Be pleasant to your fellow campers, the camp host, campground administration and the surroundings by leaving the camp web site cleaner than you discovered it. Let a couple of folks volunteer to be the clean-up crew for the tour. They need to encourage every camper to “pack it in and pack it out” and to be answerable for their very own trash.

Ideally, the clear up crew received’t be doing any cleansing in any respect, every camper will do their very own half. However, the crew ought to be the final to go away the location and do a last walk-through, eradicating all trash earlier than leaving the good open air and depart for residence.

Knowledgeable Tip

Earlier than you even start to plan your group camp journey, be sure your folks have an analogous definition of “tenting” as a result of a backcountry tenting backpacker in all probability received’t get pleasure from an expertise in a crowded campground or RV park. Generate a dialog with potential group members and ask every of them how they characterize the right group camp journey. Provide you with a shared imaginative and prescient earlier than you begin the planning course of. It’s essential to have a collective concept and shared expectations to maintain everybody pleased. You might have to plan a number of various kinds of camp journeys with totally different members if the anticipations are too various.


How do I deal with conflicts or disagreements inside the group?

Earlier than beginning the planning course of, set up a set of floor guidelines for the group. Submit the foundations and ask everybody within the group to stick to the foundations. Encourage open communication, search compromise and deal with points early. Concentrate on the optimistic and remind the members of the shared imaginative and prescient for the journey.

How do I plan meals for a various group with totally different dietary preferences?

Survey the group to grasp particular person dietary restrictions, allergic reactions and preferences. Then, create a shared doc with that info. Talk meal plans prematurely and permit folks to speak considerations and recommend options early. Plan “ingredient bars” the place every camper builds their very own meal with substances authorized for his or her weight loss plan, campfire meals in foil are nice for this. On the campsite, clearly label any dishes for folks with allergic reactions or dietary restrictions and determine protected choices.

Are there particular issues when planning a visit with folks of vast age ranges?

1. With younger youngsters within the group your planning ought to prioritize: security, shorter journey distances, kid-friendly actions and meals.
2. With teenagers within the group your planning ought to prioritize: outside actions and the encouragement to unplug from digital gadgets, teen-friendly meals, stress the significance of accountability and their assigned duties.
3. With adults within the group your planning ought to prioritize: a mixture of actions for various bodily talents, meals with fascinating tastes and softer actions throughout quiet hours.
4. With seniors within the group your planning ought to prioritize: accessibility and well being issues, comfy seating and fewer bodily demanding actions like nature walks and birdwatching.

Useful Sources

Listed below are a couple of assets which will assist you to:

  • Simple Tenting Meals For Massive Teams: I’ve acquired superior recipes right here in addition to ideas for doing prep-ahead, cook-ahead, storing and serving meals.
  • Gluten Free Tenting Meals: There are tons of choices when it’s essential make recipes with out gluten. I’ve acquired ideas for camp cooks who don’t usually make gluten-free meals however have to do it once in a while.
  • Vegetarian Tenting Recipes: Going meatless is simpler than chances are you’ll assume. Most campers received’t even notice the meat is lacking from these dishes.
  • Keto Tenting Meals: There’s a variety of overlap in terms of low-carb keto recipes and gluten-free recipes. In case you’re cooking for folks with these weight loss plan restrictions, begin right here.

Get My FREE Meal Planner

Don’t even try to create your tenting meal plan with out this FREE device. It doesn’t matter what sort of meals you get pleasure from in your tenting experiences, it is going to be really easy to plan your menu, even if you’re simply consuming a plain scorching canine and a bag of chips!

Use my tenting menu planner to remain organized when planning meals on your subsequent journey. It’s FREE and also you’ll get it delivered immediately to your inbox!

Camping Menu Template Meal Planner Free Printable by CampingForFoodies features a collage of free camping printables including a camping menu planner template, a campfire stew recipe card and a healthy no cook camping salad with text over the image that reads free camping menu template, tips and recipe ideas.

Closing Ideas

With slightly additional effort and cautious planning, a bunch tenting journey may be enormously enjoyable. Don’t tackle the planning course of alone, group involvement builds pleasure. Folks will develop a shared anticipation and strengthen bonds as they create an expertise tailor-made to their shared pursuits.

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